THE CHAPTER BY LAWS
|Version: Amended 1/26/2009 Supercedes all previous versions<|
|I. ESTABLISHMENT AND NAME|
|and is established under the laws of the
State of Tennessee General Corporation Act and pursuant to the authority of the Constitution
of Vietnam Veterans of America, Inc. |
which include but are not limited to the following:
B. To promote physical and cultural improvement, growth and development, self-respect, self- confidence and usefulness of Vietnam-era veterans and others.
C. To eliminate discrimination suffered by Vietnam-era veterans and to develop channels of communications, which will assist Vietnam-era veterans to maximize self-realization and enrichment of their lives and enhance life-fullfillment.
D. To study, on a non-partisan basis, proposed legislation rules or regulations introduced on any Federal, State or local legislative or administrative body which may affect the social, economic, educational or physical welfare of the Vietnam-era veteran or others, and to develop public policy proposals designated to improve the quality of life of the Vietnam-era veteran and others, especially in the areas of employment, education, training and health.
E. To conduct and publish research, on a non-partisan basis, pertaining to the relationship between Vietnam-era veterans and the American society, the Vietnam War experience, the role of the United States in securing peaceful co-existence for the world community, and the matters which affect the social, economic, educational or physical welfare of the Vietnam-era veterans or others.
F. To assist disabled and needy military veterans including but not limited to, the Vietnam-era veterans, and their dependents and the widows and orphans of deceased veterans.
A. The requirements for membership shall be the same as the requirements in the Corporation.
A. Chapter members shall elect from the individual membership within the Chapter,
a President, a Vice President,a Secretary, and a Treasurer, Corresponding Secretary, and the chapter may deem such other officers as necessary or proper. Election of officers shall be by nomination and by vote at a meeting of the Chapter to be held in April of each year.
Officers shall serve for a term of two (2) year, or until the seat held by such officer shall be deemed vacant pursuant to the provisions of the Constitution.
B. A vacancy in any office of the Chapter shall be filled for the unexpired term by a vote of the Chapter membership.
DUTIES OF OFFICERS
B. The Vice-President shall assist the President and shall perform the duties of President in the event of his or her inability or refusal to act. He or she shall perform other duties that the Chapter may determine. In the event of the death, resignation or removal of the Chapter President, the Vice-President shall assume the office of President for the remainder of his or her term.
C. The Secretary shall be the custodian of the minutes, correspondence and other documents relating to the business of the Chapter. The Secretary shall record the minutes of the regular and special meetings of the Chapter.
D. The Treasurer shall collect, receive, deposit and disburse the funds of the Chapter as directed by the Chapter, and shall render financial statements and reports as may be requested by the Chapter Board of Directors, State Council or the Corporation, and shall perform such other duties assigned by the Chapter.
E.** Corresponding Secretary is responsible for sending correspondence at the direction of the Chapter President. This may be done via email or regular mail. He or she shall keep proper files of correspondences and copies of all general and special orders issued by the Chapter President **AMENDED JUNE 23,2018
BOARD OF DIRECTORS /CENTER>
A. The Board of Directors shall consist of nine (9) members, which shall include
the President, Vice-President, Secretary, Treasurer and five (5) at-large Chapter members to be elected by the Chapter membership at the annual April election meeting. The elected five (5) at-large members will serve a two (2) year or three (3) year term on an alternating basis.
B. The responsibilities of the Board of Directors, meetings of the Board, including the Annual Meeting, vacancies and other rules and regulations pertaining to the Board, shall be pursuant to those provision set forth in Section 5 of the aforementioned Constitution.
C. The immediate past President of the Chapter is a voting member.
A. Regular meetings of the Chapter shall be held on the last Monday of each month in the Designated meeting place.
B. Special meetings of the Chapter may be called by the President or may be called by the President or the Secretary at the written request of a majority of the Board of Directors, or a majority of the members. Written notice of any special meeting shall be given to each member of the Chapter at least ten (10) calendar days prior to any such special meeting. Notice shall be deemed to have been given upon a first-class mailing to the recipient at the address on file with the Chapter, by a telephone call to the recipient at the number on file with the Chapter, or by the transmission of electronic mail to the recipient at the address on file with the Chapter. The President may call a special meeting of the Chapter when he or she deems such a meeting to be in the best interests of the Corporation.
C. Meetings shall be conducted in accordance with Robert's Rules of Order Newly Revised 10 Edition.
D. A quorum shall be twenty-five percent (25%) of the Chapter membership or ten (10) members, whichever is less.
A. The Nominating Committee shall consist of three (3) Chapter members, each of whom shall serve a two (2) year term, and committee members will be elected by the membership at the annual April election. The committee will select one of its members to serve as chairperson.
B. Pursuant to the authority of the Constitution of Vietnam Veterans of America, Inc., the President of the Chapter may establish standing committees as defined in Appendix II of the Constitution. Chairpersons of the committees shall be appointed by the President, and members of the committees shall be appointed by the chairpersons from the members of the Chapter.
A. Subject to the provisions of these bylaws and the rules, resolutions and procedures of the Corporation, the rules of the Internal Revenue Service and the laws of the state of Tennessee, Cumberland Plateau Chapter 1015 shall have the power to raise funds as necessary to its operation in such manners as deemed appropriate by the Chapter.
B. Fiscal Responsibility and Accountability 1. The financial responsibility and accountability of Chapter funds shall lie with the Board of Directors. Each member of the Board of Directors shall hold one equal vote, with the exception of the President. The President shall call for a voice vote by each member of the Board of Directors present, who shall respond “Yea” or “Nay”. Individual votes shall be recorded and shall become part of the permanent record. In the event of a deadlock among the Board of Directors, the President shall cast the tie-breaking vote. The authority shall be limited to a maximum of $500.00 Any expenditures in excess of this amount will require a vote by chapter members.
2. The Treasurer shall make all deposits, withdrawals or disbursements to or from Chapter accounts. Second signature authority is required for all disbursements. The Treasurer shall maintain a general account ledger of all transactions, showing receipts, expenditures, to whom and for what purpose, and shall maintain a running balance.
3. In the event that the Treasurer will be unavailable or incapacitated, ledgers and account shall be held in custody by the Finance Committee. The Finance Committee shall only conduct business that is of an urgent nature, in the Treasurer’s absence, subject to the approval of the Board of Directors.
4. No reimbursement for expenditures of individual funds shall be made without prior written authorization by the treasurer and one member of the Finance Committee. If authorization is withheld, requests may be appealed to the Board of Directors within 30 days.
5. The Board of Directors shall ensure that Chapter 1015 does not operate in a negative balance or debt configuration.
The fiscal year of the Chapter shall commence on the first day of March and end on the last day of February each year.
WAIVER OF NOTICE
A. Whenever any notice is required to be given pursuant to the provisions of the Articles of Incorporation of the Corporation or of the Chapter, or by the rules and procedures of the Corporation or by the VVA Constitution, a waiver thereof in writing, signed by the person entitled to such notice, and executed at any time, shall be deemed the equivalent of the giving of such notice.
AMENDMENTS TO BYLAWS
A. Amendments to the bylaws may be made at any time by a majority vote of the Chapter Membership who attend a meeting called for such purpose, provided that a ten (10) day written notice of a proposed amendment or amendments has been made to the Chapter members.
Chapter members shall elect from the individual membership within the Chapter,
a President, a Vice President, a Secretary, and a Treasurer, and the chapter may deem such other officers as necessary or proper. Election of officers shall be by nomination and by vote at a meeting of the Chapter to be held in April of each year.
Officers shall serve for a term of two (2) years, or until the seat held by such officer shall be deemed vacant pursuant to the provisions of the Constitution. Amended August 31, 2015